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Tender description :
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Invitation to Bid ITB :Ib no. gop/25-dswd-087 - procurement of raw materials food items to be used at the national resource operations center nroc for the production of family food packs through framework agreement for
Invitation to bid for procurement of raw materials food items to be used at the national resource operations center nroc for the production of family food packs through framework agreement for cy 2026 -- ib no. gop/25-dswd-087 -- pr nos. 2025081329, 2025081330, 2025081331, 2025081332, 2025081333 and 2025081334 1. the department of social welfare and development dswd, using a single-year framework agreement, through the 2026 quick response fund qrf, intends to apply the sum of one billion nine hundred two million five hundred fifty thousand eight hundred pesos P1,902,550,800.00 being the approved budget for the contract abc corresponding to the total cost of each item to be bid out, and the following item numbers 1 to 6 being the abc to payments under the contract for each item. bids received in excess of the total cost per item shall be automatically rejected at bid opening. procurement of raw materials food items to be used at the national resource operations center nroc for the production of family food packs through framework agreement for cy 2026 item no. particulars quantity/unit abc per item in phil. peso 1 canned corned beef 13,920,000 tins 448,363,200.00 2 canned tuna flakes 13,920,000 tins 576,148,800.00 3 canned sardines 6,960,000 tins 200,308,800.00 4 powdered choco malt drink 17,400,000 sachets 226,374,000.00 5 3-in-1 instant coffee mix 17,400,000 sachets 189,660,000.00 6 instant soup 17,400,000 sachets 261,696,000.00 total abc 1,902,550,800.00 2. the dswd now invites bids for the above procurement project. delivery of the goods shall be in accordance with section vi. schedule of requirement after issuance of a call-off or any date determined by the procuring entity pe. bidders should have completed, within five 5 years from the date of submission and receipt of bids, a contract similar to the project. the description of an eligible bidder is contained in the bidding documents, particularly, in section ii instructions to bidders. 3. bidding will be conducted through open competitive bidding procedures using a non-discretionary pass/fail criterion as specified in the implementing rules and regulations irr of republic act ra no. 12009 or the new government procurement act ngpa and revised irr of ra no. 9184 or the government procurement reform act. bidding is restricted to filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent 60% interest or outstanding capital stock belonging to citizens of the philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to filipino citizens, pursuant to ra no. 5183. 4. prospective bidders may obtain further information from dswd - bids and awards committee bac secretariat and inspect the bidding documents at the address given below from monday to friday at 8:00 am to 5:00 pm. 5. a complete set of bidding documents may be acquired by interested bidders 11 september 2025 to 07 october 2025 from given address and website/s below and upon payment of an applicable fee for the bidding documents in the amount as shown in the table below. the procuring entity shall allow the bidder to present its proof of payment for the fees in person. procurement of raw materials food items to be used at the national resource operations center nroc for the production of family food packs through framework agreement for cy 2026 item no. particulars abc per item in phil. peso cost of bidding document in phil. peso 1 canned corned beef 448,363,200.00 50,000.00 2 canned tuna flakes 576,148,800.00 75,000.00 3 canned sardines 200,308,800.00 50,000.00 4 powdered choco malt drink 226,374,000.00 50,000.00 5 3-in-1 instant coffee mix 189,660,000.00 50,000.00 6 instant soup 261,696,000.00 50,000.00 6. the dswd will hold a pre-bid conference on 25 september 2025, 10:10 am at bids and awards committee conference room, second 2nd floor mahusay building, dswd central office, ibp road, constitution hills, quezon city, which shall be open to prospective bidders. 7. bids must be duly received by the bac secretariat through manual submission at the office address indicated below, on or before 07 october 2025, 9:00 am. late bids shall not be accepted. 8. all bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in itb clause 14. 9. the bid opening will be scheduled within the day of the deadline of submission and receipt of bids, to be held at the bac conference room, 2nd floor mahusay building, dswd central office, ibp road, constitution hills, quezon city, or subject to further confirmation from the bac secretariat. bids will be opened in the presence of the bidders representatives who choose to attend the activity.
10. award of contract is on per item basis. the amount of bid security must be equivalent to the percentage of each item to which the bidder intends to participate. 11. to facilitate the immediate implementation of the procurement of this project, the dswd shall proceed with the conduct of early procurement activities epa, pursuant to appendix 31 guidelines on the implementation of early procurement activities of the 2016 revised irr of ra 9184, section 12 of the irr of ra 12009, and section 21 of the general provisions of the fy 2026 national expenditure program nep. 12. the dswd reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with section 70 of the irr of ra no. 12009, without thereby incurring any liability to the affected bidder or bidders. 13. for further information, please refer to: the chairperson dswd bids and awards committee c/o bac secretariat 2nd floor mahusay building, dswd central office ibp road, constitution hills, quezon city email address: bacsec@dswd.gov.ph telephone nos. 02 8931-8101 to 07 local 10090 14. you may visit the following websites: for downloading of bidding documents: www.philgeps.gov.ph or procurement.dswd.gov.ph 11 september 2025 original signed usec. monina josefina h. romualdez undersecretary and chairperson, bids and awards committee
Pre-bid Conference: Date: 25/09/2025
Time: 10:10 AM
Venue: Bids and Awards Committee Conference Room, 2nd Floor Mahusay Building, DSWD Central Office, IBP Road, Constitution Hills, Quezon City
Approved Budget for the Contract: Php 1,902,550,800.00
Closing Date / Time: 07/10/2025 9:00 am
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