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Tender description :
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Invitation to Bid ITB :Procurement of works for the establishment of smart greenhouses with components through design and build by lot rebid
Procurement of works for the establishment of smart greenhouses with components through design and build by lot rebid 1. the department of agriculture-western visayas, through the koica fund transfers implementation arrangement between koica and the department of agriculture early procurement - short of award, intends to apply the sum of one hundred twenty one million two hundred fifty six thousand seven hundred fifty five pesos php121,256,755.00 being the approved budget for the contract abc to payments under the design and build db contract for procurement of works for the establishment of smart greenhouses with components by lot/ib no. 2025-056 amv to be constructed at the following sites: description abc lot 1 kalibo, aklan P61,014,660.00 lot 2 tigbauan, iloilo P60,242,095.00 total P121,256,755.00 bids received in excess of the abc shall be rejected. 2. the department of agriculture-western visayas now invites bids for the procurement of works for the establishment of smart greenhouses with components through design and build at kalibo, aklan and tigbauan, iloilo. the contractor shall submit a detailed program of works within 45 calendar days from receipt of the notice to proceed for the approval of da - wv/koica, while the construction activities shall take no more than 180 calendar days from approval of the design to complete as per construction schedule. bidders should have completed a contract similar to the project. the description of an eligible bidder is contained in the bidding documents, particularly, in section ii instructions to bidders. components: * smart greenhouse structure and facility * cold storage facility * other accessories, tools, inputs and equipment for details, please see attached term of reference and attachments for the breakdown of facility, equipment, accessories, tools, inputs and cold storage facility please see attached list of components and detailed delivery schedule 3. the award of the contract pursuant to republic act 12009 otherwise known as the new government procurement act shall use the most economically advantageous responsive bid mearb criteria enumerated as follows: table of rating factors for mearb rating factors weight % rating 1. technical 85% total points 85 = quality and technical merit, including technical competence and a credible track record. 20 with at least a satisfactory performance evaluation cpes 3 years of experience in implementing related projects >= 10 yrs = 5; 5 to 9 yrs = 3; 1 to 4yrs = 1 5 with at least a satisfactory rating from recipients of similar projects greenhouse, screenhouse, etc 91 to 100% = 5; 81 to 90% = 4; 71 to 80% = 3; 61 to 70% = 2; <51% = 1 5 completeness and an adequate level of detail of the work plan as to how the design services should be carried out 5 timeliness of projects previously implemented 2 aesthetic and functional design and characteristics. 10 with a submitted design proposal consistent with the conceptual design, components, and tor of the project 10 approach and methodology 10 quality of the narrative description of the methodology and work plan in the submitted design the work plan is described in the proper order of work activities there are no significant errors or irrelevant discussions in the design tools, equipment, and inputs 5 with tools, supplies, materials, inputs, and spare parts readily available in the warehouse and/or market. innovativeness 10 adoption of quality standards or new technology, or tools of approach the methodology completely describes the technology and tools to be used organization, qualification, and experience of employees or staff assigned to perform the contract. 15 the company has assigned trained agriculturists and licensed engineers to greenhouse operations deployed for the project. the proposed team includes all required key personnel, and the tasks of each key personnel are clearly defined in team composition and tasks. the work activities are achievable and given in logical sequence in the activity work schedule. the assignment of personnel in the time schedule of proposed professional staff is consistent with the work activities in the activities work schedule. each of the key personnel has a letter of commitment to work on the project. after-sales service, technical assistance, and local branch or office. 5 after-sales service, technical assistance, and a local branch or office in the region. 5 after-sales service, technical assistance, and local branch or office outside the region but within the philippines. 3 delivery conditions, period, and process. 5 with an available warehouse for storage of tools, equipment, farm inputs, and construction materials within the region. with available logistics and transport facilities for the delivery of the project and its components. disposal measures 5 with a clear
and proper plan for waste disposal during and after completion of the project. 5 2. financial 15% total points 15 = bid offer is equal to or lower than 90% of the abc 15 bid offer is 91% to 95% of the abc 10 bid offer is 96% to 100% of the abc 5 total % 100 the bidders shall be ranked according to their scores. the quality score to qualify for the opening of the price proposal should be at least 60 percentage points 60/85. the bidder with the highest score shall be declared as the mearb. 4. bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criterion for eligibility as specified in the implementing rules and regulations irr of republic act ra no. 12009. 5. interested bidders may obtain further information from department of agriculture-western visayas and inspect the bidding documents at the address given below from 8:00 a.m. to 5:00 p.m. 6. a complete set of bidding documents may be acquired by interested bidders on september 5, 2025 - september 29, 2025 from given address and website/s below and upon payment of the applicable fee for the bidding documents, pursuant to the latest guidelines issued by the gppb, in the following amount: lot cost of bidding documents lot 1 P50,000.00 lot 2 P50,000.00 the procuring entity shall allow the bidder to present its proof of payment for the fees in person. 7. the department of agriculture-western visayas will hold a pre-bid conference at 2:00 p.m. on september 15, 2025 at the 3rd floor, bac bidding room, department of agricultural rfo 6, parola, iloilo city, which shall be open to prospective bidders. 8. bids must be duly received by the bac secretariat through manual submission at the office address indicated below on or before 2:00 p.m. on september 29, 2025. late bids shall not be accepted. 9. all bids must be accompanied by a bid security in any of the acceptable forms and in the amount of: lot abc bid security form of cash, cashiers/managers check, bank draft/guarantee or irrevocable letter of credit 2% form of surety bond 5% lot 1 P61,014,660.00 P1,220,293.20 P3,050,733.00 lot 2 P60,242,095.00 P1,204,841.90 P3,012,104.75 in lieu of a bid security, the bidder may submit a duly notarized bid securing declaration that is an undertaking which states, among others, that the bidder shall enter into contract with the procuring entity and furnish the required performance security within 10 calendar days from receipt of the notice of award, and committing to pay the corresponding fine and be suspended for a period of time from being qualified to participate in any government procurement activity in the event that it violates any of the conditions stated therein as required in the guidelines issued by the gppb. 10. bid opening shall be at 2:00 p.m. on september 29, 2025 at the given address below. bids will be opened in the presence of the bidders representatives who choose to attend the activity. 11. the department of agriculture-western visayas reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with section 70 of the implementing rules and regulations irr of ra no. 12009, without thereby incurring any liability to the affected bidder or bidders. 12. the department of agriculture-western visayas does not condone any forms of solicitation on any prospective winning and losing bidders by any of our staff/employees or any other party. any sort of this kind shall be reported immediately to the office of the secretary or the national bureau of investigation nbi for entrapment and proper investigation. 13. for further information, please refer to: atty. rolin m. asuncion bac chairperson 3rd floor, bac bidding room da-rfo 6, parola, iloilo city www.westernvisayas.da.gov.ph procurement@wv.da.gov.ph 14. you may visit the following websites: for downloading of bidding documents: philgeps september 5, 2025 atty. rolin m. asuncion bac chairperson
Pre-bid Conference: Date: 15/09/2025
Time: 2:00 PM
Venue: Department of Agriculture RFO 6 3rd Floor, BAC Bidding Room Parola, Iloilo City
Approved Budget for the Contract: Php 121,256,755.00
Closing Date / Time: 29/09/2025 2:00 pm
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