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Tender description :
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Procurement plan for Delivery of licenses for the expansion of the cloud used by the ordering party
1. The subject of the order is: 1.1. The subject of the basic order is the delivery of Software together with licenses for the purposes of expanding the private Cloud operated by the Ordering Party, together with the provision by the Contractor of technical Support for the Software for a period of 60 months from the date of delivery of the Software together with licenses. 1.2. as part of the optional order: 1) delivery of Software together with licenses for the purposes of expanding the private Cloud operated by the Ordering Party as part of the option, together with the provision by the Contractor of technical Support for the Software for a period of 60 months from the date of delivery of the Software together with licenses; 2) ensuring, as part of the Option, the possibility for the Ordering Party to use Expert Hours, at the place of installation of the Software or remotely, in the number of up to 800 Man-Hours. 2. The subject of the order is described in detail in Chapter II of the SWZ – Description of the subject of the order. 3 . The Ordering Party, in accordance with art. 139 of the Public Procurement Law provides for a reverse order of evaluation of offers, i.e. it will first examine and evaluate the offers, and then subjectively qualify the Contractor whose offer was assessed the highest, in terms of the lack of grounds for exclusion and meeting the conditions for participation in the procedure. 4. The Ordering Party is the controller of personal data within the meaning of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, hereinafter referred to as "GDPR". 5. The Contractor submits the offer via the e-Procurement Platform of the Public Procurement Office - https://ezamowienia.gov.pl/pl/. 6. The Ordering Party reserves that, in accordance with art. 257 of the Public Procurement Law, it may cancel the contract award procedure if the public funds that the Ordering Party intended to allocate to finance the contract are not granted to it. 7. The offer shall be submitted, under pain of nullity, in electronic form, in accordance with the requirements strictly specified in the SWZ. 8. The Ordering Party shall not award the order if the circumstances referred to in art. 5k of Council Regulation (EU) No. 833/2014 of 31 July 2014 regarding organisational measures in connection with Russia's actions destabilising the situation in Ukraine (OJ EU No. L 229/1 of 31.7.2014) occur and shall exclude the Contractor in the event of at least one of the grounds for exclusion specified in art. 7 sec. 1 of the Act of 13 April 2022 on specific solutions in the field of counteracting support for aggression against Ukraine and serving to protect national security (i.e. Journal of Laws of 2024, item 507) - in order to confirm the lack of grounds for exclusion, a declaration constituting Annex No. 5 to the Offer Form should be submitted together with the offer. 9. The subject of the order will be completed within the following deadlines: 9.1. Deadline for the basic order: Delivery of the Software together with licenses and commencement of the provision of Technical Support services within 5 Business Days from the notification of readiness. The Ordering Party will submit the notification of readiness no later than 45 days from the date of signing the Agreement. 9.2. Deadline for the option implementation 1) Delivery of the Software together with licenses and commencement of the provision of Technical Support services within 5 Business Days under the option, within the time specified each time in the delivery order, however, it will not be longer than 5 Business Days counted from the date of sending the order to the Contractor by the Ordering Party. The Ordering Party will be entitled to exercise the option right, i.e. sending the delivery order, no later than 31 March 2026. 2) Provision of Expert Hours services from the date of conclusion of the Agreement until 29 May 2026. 3) detailed deadlines for the implementation of the basic order and options are described in Chapter II of the SWZ – OPZ and in Chapter III of the SWZ – Draft Contract Provisions. 10. The Ordering Party informs that the Order is financed from the resources of the European Reconstruction Fund (Next Generation EU) under Investment C2.1.1: "Public e-services, IT solutions improving the functioning of administration and economic sectors" of the Reconstruction and Development Instrument, the National Recovery and Resilience Plan (KPO), in accordance with the Agreement No. KPOD.05.06-IW.06-0003/25-00 concluded between the Ministry of Digital Affairs and the State Treasury, on behalf of which the Digital Poland Project Center (hereinafter: "CPPC") acts, on covering the Project with support called "Support for the universal use of electronic document management through the development and provision of a free EZD class system, provision of the SaaS2 EZD RP cloud and implementation of the EZD system in the public administration of the Republic of Poland" (hereinafter: "Agreement"). 11. All information, promotional and communication activities related to the implementation of the contract must be consistent with the guidelines included in the Agreement, therefore the Contractor is obliged to apply the recommendations and guidelines of the Ordering Party in this respect. The Contractor undertakes to familiarize himself with the content and apply to the appropriate extent the Beneficiary's Manual entitled "Compliance of projects financed from European Union funds, including those implemented under the National Recovery and Resilience Plan, with the principle of "do no significant harm" - "DNSH principle", and the "Promotion and Information Strategy of the National Recovery and Resilience Plan" as well as the "Visual Identification Book" of the KPO. 12. Furthermore, the Contractor undertakes to submit to inspections and audits carried out by CPPC and other authorized entities in the scope of the correct implementation of the order, including the obligation to immediately provide the Ordering Party and the controlling entity with all information and documents necessary in this respect.
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