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Tender description :
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SUPPLY AND DELIVERY OF BOOK SHELVES
I. BACKGROUND Per Ordinance No. 8635 dated April 27, 2020 of the City Council of Manila, the Universidad de Manila UDM was granted its fiscal autonomy and shall be treated as an independent and institutional department of the City of Manila wherein the management of fiscal, human resources, and all other assets shall be within its control. The provision of book shelves is critical to secure the storage of the increasing volume of student records. This will maximize the use of available space and improve document organization and access. II. GENERAL CONDITIONS 1. All quotations must be typewritten in the company’s letterhead. 2. PhilGEPS Registration Number, Mayor’s or Business Permit, BIR Registration Form 2303, DTI/CDA/SEC Registration, Income or Business Tax Return, Tax Clearance, and Notarized Omnibus Sworn Statement shall be attached upon submission of the Quotation. 3. All quotations shall be considered fixed prices and not subject to price escalation during the contract implementation. III. SPECIFIC DELIVERABLES 1. The project shall cover the following: a. Supply and delivery of materials, tools and equipment in the book shelving b. Supply of manpower and supervision 2. General Specifications Qty. Unit Description 26 Sets Double store book shelf • Dimension: L3000xW450XH1800mm • 3 bays, 5 shelves • 70 kgs holding capacity per shelf • Fron, back and top panels: 0.7mm • Base support: 2.8mm 8 Sets Double store book shelf • Dimension: L3500xW880XH2000mm • 3 bays, 5 shelves • 70 kgs holding capacity per shelf • Fron, back and top panels: 0.6mm • Base support: 2.8mm 3. Assembly requirements a. The supplier shall be responsible for the security of all materials, tools and equipment already delivered to the site. b. The supplier shall provide lifting equipment during unloading and assembly on site, free of charge. IV. INSTITUTIONAL REQUIREMENT 1. The supplier shall submit technical proposal with specifications for evaluation. 2. A warranty plan shall also be submitted. V. SCHEDULE OF DELIVERY The supply and delivery of book shelving shall be within 30 days from the receipt of the Notice to Proceed. VI. LIQUIDATED DAMAGES In case of delay in the delivery of expected service, the amount of the liquidated damages shall be at least equal to the one-tenth 1/10 of one percent 1% of the cost of the unperformed portion for every day of delay. Once the cumulative number of liquidated damages reaches 10% of the amount of contract, the UDM shall rescind the contract, without prejudice to other courses of action and remedies open to it. VII. WARRANTY 1. All book shelvings are guaranteed for quality and workmanship for a period of one 1 year from date of turnover and acceptance. 2. Warranty shall not cover damages due to negligence used beyond its loading capacity, improper installed rack, failure resulting from forklift damage and force majeure. 3. A warranty security, in the item of retention money, shall be withheld equivalent to 1% of the Total Contract Price to cover warranty. The said amount shall only be released after the lapse of the warranty period. VIII. REMUNERATION AND TERMS OF PAYMENTS The service provider shall be paid upon issuance of corresponding Certificate of Completion and receipt of Statement of Account, subject to deduction of applicable taxes. IX. APPROVED BUDGET FOR THE CONTRACT The Total Approved Budget for the Contract shall be P1,568,000.00, with details as follows Qty. Unit Description Amount 26 Sets Double store book shelf 988,000.00 8 Sets Double store book shelf 580,000.00 TOTAL P1,568,000.00
Pre-bid Conference:
Approved Budget: 1,568,000.00
Closing Date: 15/09/2026
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